Frequently Asked Questions

The Application Process

How do I apply?

Applications went live on the 22nd July and the final deadline is the 18th September.  Hopeful participants will be asked to answer an application form in order to learn a bit about them. They will then be invited to attend a selection event. Everyone will gain something from the experience. Every applicant will have the opportunity to practice team building and interview techniques which will come in useful for future UCAS and Job Applications. The event will last about half a day and the interview will be a 15min informal conversation.

Why is there an application process?

We are anticipating that the trip is going to be extremely popular and we want to ensure everyone who goes will get the most value from the experience. We want to make sure the contingent is representative of the District and everyone gets a fair chance of attending. We are also keen to see those who have not had an international experience before the opportunity to attend.


How much will the trip cost?

The base fee for the Jamboree its self is set at about £3500 per participant plus an approximately £500 to cover training camps and events.  The UK Contingent are still pricing up full cost of the trip but we are expecting it to cost roughly £4000 per participant and will require in the region of £48,000 worth of fundraising for our District.

How will the trip be funded?

Seed funding will be provided by the District using it’s International fund to cover upfront costs with the intention that the full balance is raised and international fund replenished through group fundraising. Rather than burdening individuals with fundraising for themselves, this will be a group effort.

Do I have to fundraise?

We have decided to encourage fundraising as a group as it teaches young people the value of money, hardwork and instil a sense of achievement upon completion. It will also lessen the financial burden on families on low incomes and make the trip accessible to everyone. Parents will not be permitted just to “write a cheque”.

How can I donate to the project?

We will be launching online crowdfunding soon. In the meantime if you are interested in donating please contact the fundraising team

We’re interested in some commercial or corporate sponsor in exchange for logos on our hoodies, promo materials, press articles and website. If you know any companies which may be interested, please put them in touch.

You can also support international Scouting in the District through our District Scout Shop. Whether it’s your uniform or a cool new i.Scout hoodie, part of the profit will go towards sending young people on once in a lifetime trips abroad.


What funding is available?

There are a number of Funds available from both in and outside of Scouting, here’s just a few examples:

International Hardship Fund

The International Hardship Fund is a grant-giving fund managed by Scout HQ to enable adults and young people in hardship to travel abroad and access activities to support the global programme within Scouting.

Any member of The Scout Association with a particular financial need can apply; (defined as the difference between what it costs to attend and what the applicant can afford to pay). Priority will be given to individuals who fulfil one or more of the criteria: Young Carers, Child/Young Person in care, Recent death of Parent (within 12 months), In receipt of Job Seekers Allowance/Benefits, Convalescence after illness, In receipt of Free School Meals, Physical/mental health issues (applicants own), Recent redundancy (of applicant or next of kin, within 12 months), Total household income level below £23,000, Young person in Part Time work (less time to fundraise), Young person in need of additional support in the form of a carer whilst abroad.

HQ may fund up to 50% of the cost of the trip, up to a maximum of £1000, per individual. This is capped at £10,000 per application.

For more info

Milly Apthorp Fund

The Milly Apthorp Fund is a grant-giving benevolent fund also managed by UK Scouting to enable adults and young people in hardship to travel abroad within Scouting and Guiding. Both adults and young people are eligible for this fund.

The International Team promote adventurous, innovative, high-quality visits abroad. The Milly Apthorp Fund ensures that cost is not a barrier to young people and leaders in accessing these transformational projects.

For more info

Erasmus for all

This is an EU programme, which  will run from 2014 through to 2020. It has a budget line of €14.7 billion with the aim of involving 4 million Europeans to strengthen Europe’s cultural, linguistic and educational affinities.

For more info


Is there a minimum age?

Yes to be a part of the contingent you will need to be at least 14 years old on or before the 21at July 2019.

What provision is there for young people with special needs?

As with all aspects of Scouting we aim to be fully inclusive. We will make every effort to ensure all young people with physical, psychological impairments or learning difficulties  who want to go on the trip are given the opportunity to do so.

The Experience

What will be gained from the experience?

A better understanding of Scouts from other countries. The chance the immerse yourself in another culture and make friends for life. As well as satisfying  some of the requirements of some of the highest awards in Scouting such as the Queen Scout Award.

How will we get there?

Travel arrangements have not yet been confirmed but it is anticipated that we will fly.

What will the weather be like?

Summers in West Virginia are usually warm and humid averaging between 18ºC and highs of 28ºC.

What Activities will there be?

Everything you would expect from a Jamboree and more. With amazing mountains, rivers and wilderness on the doorstep expect some incredible outdoor activities!

What’s expected of participants?

We are expecting a good level of commitment from participants and parents with regards to preparation and the fundraising for the event. A high level of behaviour will be expected as participants are will not only be representing Scouting locally but Nationally.

What preparation will there be?

County will be running some events and camps to prepare the contingent for the activities and cultural differences so that our participants are able to make the most of their time away. The biggest challenge will be catering as Norwegian Scouts are expected to cook for themselves (with a little guidance) – we’re planning on running some fun ready steady cook type competitions and other training events to tackle issues like this! We will be running a workshop for parents and participants on how best to fundraise with advice coming from parents, participants and leaders of the WSJ2015 Contingent.

What is Home Hospitality?

It is the ultimate cultural crossover that also offers a great opportunity to make some fantastic friends from around the world. Scouting’s vast international community offers plenty of scope to explore other countries, live with a local host and really get to know the local culture. All families are properly vetted prior to the event. For more info about HH please read the factsheet here.


What are the arrangements for Food?

Every day, each group will collect groceries at a depot, and prepare the meals themselves. Food is included in the participation fee.

There will also be cafés and kiosks at the camp centre.

Will I need a Passport?

Yes. To enter USA you will need a valid passport. If you do not hold British or EU/EEA Citizenship you may need to apply for a VISA.

What happens if there is an emergency during the trip or back at home?

County and the UK Contingent will have a support team in place back in the UK ready to deal with any emergency or disaster at home or abroad and coordinate a response. Parents will be able to contact the Leader in charge through this support team. The UK Contingent will arrange comprehensive travel insurance for both our young people and adults. As you would expect the leadership team are working to ensure the experience is not only incredibly fun but also safe.